The Basic Tools in Developing Project Essay Example | Topics and Well Written Essays - 2750 words

The Basic Tools in Developing Project - Essay Example The first step involves initiating the project itself – recognizing the need to start or commit oneself to the project. This step has already been taken by the organization based on which the marketing team would start the plans. Details of how the company has handled previous trade shows are not available but my previous experience with trade shows would enable me to plan the process efficiently. The core process includes sequencing the activities, resource planning and budgeting, apart from various other functions (Duncan, 1996). Sequencing activities involve planning again so that no step suffers because of incompletion of the previous step. Being new in the organization, I would need to study the trade show materials first. This would be akin to taking stock of what trade show display materials are available and what needs to be ordered. Resource planning is essential to determine who would make the presentation and who would staff the booth at the trade show. The travel a rrangements are time-critical and need to be done in advance as accommodation is usually a problem during trade shows. Budget, fortunately, is not a problem because it has been allocated based on the expenses incurred in the previous participation. Once the identification of trade show material is complete, and the staff identified, the execution process would start. This requires ordering for any material that may have to be printed, or training the staff and ordering for their clothing. These are all time-critical as all the materials have to be shipped at least ten days before the trade show. The presentation needs to be modified. Responsibilities should be delegated at this stage according to expertise. Pat could be entrusted with training the staff for the show but since he would be away, the training has to take place accordingly. Terry should be left to take care of give-aways and presentations. Once the responsibilities have been delegated, monitoring execution is vital.